Description

The Administrative Assistant I will provide essential administrative support to the Bureau Chief of the Engagement and Support Services within the Division of Rehabilitation Services (DRS). This role involves reviewing and analyzing confidential inquiries, coordinating communications, and managing daily activities and special projects for the Bureau Chief. The ideal candidate will exhibit exemplary organizational and communication skills, be a self-starter, and successfully carry out assignments with minimal oversight.

Company Culture and Environment

Working for the State of Illinois reflects a commitment to compassion, equity, and dedication. Employees contribute to vital programs that impact the lives of Illinois residents, fostering an inclusive and supportive environment.

Career Growth and Development Opportunities

The State of Illinois offers various avenues for career advancement and professional development, allowing employees to build rewarding careers and realize their aspirations.

Detailed Benefits and Perks

• A robust Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental, and Vision Insurance
• Paid Personal Business Days annually
• Paid Sick Days annually with rollover
• Generous Paid Vacation time annually
• Paid Holidays annually, with extra on even-numbered years
• Flexible Work Schedules (when available)
• Paid Parental Leave
• Deferred Compensation Program
• Optional Pre-Tax Programs like MCAP and DCAP
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for Veterans
• Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

Compensation and Benefits

• Anticipated Salary: \(5,834-\)8,307/month (\(70,008-\)99,684/year)
• Full-Time Salaried Position
• Work Hours: Mon-Fri, 8:30 am - 5 pm, with a 1 hour unpaid lunch

Why you should apply for this position today

This position offers an opportunity to be part of a team dedicated to assisting individuals with disabilities, contributing to meaningful social services that enhance lives across Illinois.

Skills

• Strong written and oral communication skills
• Ability to coordinate day-to-day activities efficiently
• Attention to detail while multi-tasking
• Proficient in maintaining confidentiality and professionalism
• Experience in developing and nurturing professional relationships
• Capable of conducting evaluations of programs and policies

Responsibilities

• Provide administrative support to the Bureau Chief
• Coordinate daily activities within the Bureau
• Manage special projects of a complex and confidential nature
• Perform various administrative functions for the Bureau Chief
• Execute other reasonable duties as assigned

Qualifications

• Two (2) years of professional experience in communication and coordination
• Experience in social or human services fields
• Proven track record of meeting deadlines and attention to detail
• Ability to foster respect for diverse cultures and backgrounds
• Experience in conducting program evaluations
• Proficiency in research, report preparation, and correspondence development

Education Requirements

• High School Diploma or equivalent required

Education Requirements Credential Category

• No specific college degree required for this position

Experience Requirements

• Minimum of two (2) years in a related administrative role

Why work in Chicago, IL

Chicago offers a dynamic urban environment rich in culture, history, and innovation. As a major metropolis, it presents diverse career opportunities, a vibrant arts scene, and a variety of culinary experiences. Living in Chicago allows for a well-rounded lifestyle with ample recreational options, enhancing both personal and professional growth.