Description

The position involves managing incoming calls and directing them appropriately, organizing and scheduling appointments efficiently, and recording accurate meeting minutes. You will handle various forms of correspondence, assist in generating reports, and maintain organized filing systems. Updating and enforcing office procedures, procuring office supplies, and keeping contact lists up to date are key responsibilities. Additionally, you will arrange travel efficiently, process and reconcile expense reports promptly, and provide courteous support to office visitors.

Company Culture and Environment

Anova Care fosters a collaborative and supportive work environment. The company is committed to leveraging the talent of a diverse workforce and promotes equal opportunities for all employees.

Career Growth and Development Opportunities

This position offers opportunities for professional development and certification, allowing individuals to enhance their skills and advance their careers.

Detailed Benefits and Perks

• Health, dental, and vision insurance with various plans and partial subsidies
• Paid vacation and sick/personal days
• Approximately 12 paid holidays
• One-time reimbursement to set up your home office
• Monthly reimbursement for internet or other home office expenses
• Monthly gym reimbursement for gyms, online classes, etc.
• Basic Life & AD&D, Short-term, and Long-term Disability benefits fully paid by the company
• Voluntary benefits such as pet, home and auto, legal insurance, and more
• Pre-tax Flex Spending/Dependent Care/Transit accounts
• 401(k) with match

Compensation and Benefits

• Pay rate is \(25.00 - \)40.00 hourly
• Comprehensive benefits package including health insurance, dental insurance, vision insurance, paid time off (PTO), and generous parental and family leave

Why you should apply for this position today

Joining Anova Care means being part of a team with amazing teammates in a role that not only provides valuable experience but also offers a chance to make an impact in a diverse and inclusive environment.

Skills

• Excellent communication skills
• Strong organizational and multitasking abilities
• Proficient in managing correspondence and scheduling
• Ability to maintain filing systems and office procedures
• Experience in handling travel arrangements and expense reports
• Customer service oriented with a courteous approach

Responsibilities

• Manage incoming calls and direct them appropriately
• Organize and schedule appointments efficiently
• Record accurate meeting minutes
• Handle various forms of correspondence, including emails and memos
• Assist in generating reports as needed
• Maintain organized filing systems
• Update and enforce office procedures
• Procure office supplies and research vendors
• Keep contact lists up to date
• Arrange travel arrangements efficiently
• Process and reconcile expense reports promptly
• Provide courteous support to office visitors

Qualifications

• Proven experience in an administrative or office support role
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Familiarity with office management procedures and basic accounting principles

Education Requirements

• High school diploma or equivalent required
• Associate’s degree or higher preferred

Education Requirements Credential Category

• Administrative or related field

Experience Requirements

• 2+ years of relevant experience in an administrative or office support role

Why work in Queens County, NY

Queens County offers a rich cultural diversity, a vibrant community, and numerous recreational opportunities. With a thriving job market and easy access to New York City, living and working in Queens combines the best of suburban and urban life, making it an attractive location for both personal and professional growth.