Description

The Administrative Assistant will play a crucial role in supporting our dynamic team, ensuring the smooth operation of daily business activities. This position will involve handling various administrative tasks, coordinating schedules, and facilitating both internal and external communications. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced, multicultural, and remote environment.

Company Culture and Environment

At The Cervantes Group, we pride ourselves on fostering a collaborative, diverse, and high-energy work environment. We are committed to excellence and professionalism, building long-term partnerships while encouraging growth and innovation within our teams.

Career Growth and Development Opportunities

We offer career development and growth opportunities within our global organization, encouraging employees to expand their skills and advance their careers.

Detailed Benefits and Perks

• Competitive compensation based on experience
• Flexible work environment (remote and/or hybrid depending on location)
• Supportive company culture that promotes collaboration
• Opportunities to work with diverse teams across regions

Compensation and Benefits

• Competitive salary commensurate with experience
• Flexible work options to accommodate personal needs
• Opportunities for professional development

Why you should apply for this position today

This role offers the chance to join an award-winning IT consulting firm where you will support a growing team and contribute to exciting projects that deliver innovative solutions to Fortune 500 clients. By applying, you will become part of a dynamic work culture that values diversity and aims for excellence in all endeavors.

Skills

• Proven experience as an Administrative Assistant, Office Manager, or Executive Assistant
• Excellent verbal and written communication skills in English (Spanish or French a plus)
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite and Google Workspace
• Comfortable using collaboration and communication tools like Slack, Zoom, Asana, Trello, etc.
• Ability to work independently and manage multiple priorities
• High level of professionalism, integrity, and discretion

Responsibilities

• Provide administrative support to executives and team leads across departments
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, documents, and presentations with accuracy
• Organize and maintain digital files and internal documentation
• Assist with onboarding of new team members and maintain HR-related records
• Support internal communications, including scheduling team calls
• Track and order office or project-related supplies (if applicable)
• Handle confidential information with discretion
• Coordinate with vendors, clients, and stakeholders as needed
• Support project coordination and follow-ups on tasks and deadlines

Qualifications

• Proven experience in an administrative role within a corporate environment
• Strong organizational and time management skills
• High level of professionalism and discretion when handling sensitive information
• Excellent communication skills, both verbal and written

Education Requirements

• High School Diploma or equivalent required
• Associate’s or Bachelor’s degree preferred

Education Requirements Credential Category

• Associate’s or Bachelor’s degree in Business Administration or a related field preferred

Experience Requirements

• 2+ years of experience as an Administrative Assistant or in a similar role
• Experience in supporting international teams or working in a consulting environment is a plus

Why work in West Haven, CT

West Haven offers a welcoming community with beautiful coastal views and a rich history. The city is known for its charming neighborhoods, local restaurants, and recreational opportunities. With easy access to larger metropolitan areas, West Haven provides a balanced lifestyle that supports both personal and professional pursuits.