Description

We are seeking an organized, detail-oriented, and passionate Education Programs Administrative Specialist to provide essential support to our Education Department. This role plays a key part in ensuring the smooth operation of youth and internship programs by handling administrative tasks, coordinating supplies and logistics, maintaining accurate data collection, and assisting with curriculum development. The Education Programs Administrative Specialist works closely with program staff, instructors, and internal departments to help create meaningful learning experiences for youth and interns. This position reports directly to the Assistant Manager of Education Programs.

Company Culture and Environment

We are committed to fostering an inclusive, supportive, and engaging work environment. Our team values collaboration and communication, emphasizing the importance of creating meaningful relationships with youth, parents, and community partners.

Career Growth and Development Opportunities

The position offers opportunities to learn and grow within the organization, especially in the realms of youth education, community engagement, and program administration. There is potential for professional development through hands-on experience and training.

Detailed Benefits and Perks

• Opportunities for professional development
• Flexible working hours with a commitment to work-life balance
• Supportive work environment fostering community impact

Compensation and Benefits

• Competitive salary based on experience
• Paid time off and holidays
• Opportunities for career advancement

Why you should apply for this position today

If you are passionate about youth education, community impact, and program administration, we encourage you to apply! This role allows you to directly contribute to meaningful programs that support the development of youth in our community.

Skills

• Bachelor’s degree or high school diploma with at least 2 years of relevant experience
• Experience providing administrative support for educational programs
• Strong organizational and communication skills with excellent follow-through
• Ability to establish positive relationships with youth, parents, and community partners
• Familiarity with Google Workspace (Docs, Sheets, Drive) or a willingness to learn
• Passion for food justice, youth development, and community engagement
• Ability to work independently and as part of a collaborative team
• Willingness to work weekends as needed
• Valid driver’s license with a willingness to travel to program sites

Responsibilities

• Assist with the administration of a 6-week summer employment program and a 10-week school-year program for high school students
• Work closely with instructors and program staff to coordinate program logistics
• Support outreach and recruitment efforts, maintaining accurate participant records
• Organize and distribute curriculum materials for youth instructors
• Track attendance, learning outcomes, and overall program impact
• Develop supporting materials such as worksheets and lesson plans
• Coordinate transportation for field trips and events
• Assist with youth enrollment requirements and payment distribution
• Communicate with families regarding programming updates, schedules, and important information
• Support budget tracking and program spending
• Assist with the administration and coordination of internship programs
• Track individual intern progress and program outcomes
• Support the application, interview, and onboarding process
• Maintain accurate records of intern stipends in collaboration with the finance team
• Deliver supplies and materials to program sites
• Collect and analyze data to measure program success
• Maintain an organized inventory of supplies and track deliveries
• Ensure compliance with partner contracts and support partnership applications
• Maintain an archive of program documents and assist with audit preparation
• Assist in developing program-related communication materials, including newsletters and social media updates
• Provide occasional classroom support and substitute for instructors when needed
• Help organize and support special events

Qualifications

• Bachelor’s degree or high school diploma with at least 2 years of relevant experience
• Experience providing administrative support for educational programs
• Strong organizational and communication skills with excellent follow-through
• Ability to establish positive relationships with youth, parents, and community partners
• Passion for food justice, youth development, and community engagement

Education Requirements

• Bachelor’s degree or equivalent experience

Education Requirements Credential Category

• Bachelor’s degree preferred, high school diploma acceptable with relevant experience

Experience Requirements

• At least 2 years of relevant experience in administrative support for educational programs

Why work in Chicago, IL

Chicago is a vibrant city known for its rich cultural diversity, offering a wealth of opportunities for personal and professional growth. The city boasts a dynamic environment filled with innovative educational programs and community engagement initiatives, making it an ideal place to make a meaningful impact.