Description

The Administrative Assistant to the Chief Operating Officer (COO) will provide high-level administrative support to the COO and ensure the smooth operation of the COO’s office. This position requires a proactive, organized, and detail-oriented individual capable of multitasking in a fast-paced, mission-driven environment. The Administrative Assistant will play a key role in coordinating activities, managing communications, and supporting the operational needs of the Workforce Development Board.

Company Culture and Environment

The organization promotes a dynamic and mission-driven environment where collaboration and efficiency are essential. The team embraces a proactive approach to problem-solving and values effective communication across all levels of the organization.

Career Growth and Development Opportunities

This role presents opportunities to work closely with the COO and gain insights into the operational aspects of non-profit workforce development, potentially leading to career advancement within the organization.

Detailed Benefits and Perks

• Comprehensive health benefits
• Paid time off and holiday leave
• Professional development opportunities

Compensation and Benefits

• Salary range: \(52,500 - \)60,320
• Full-Time/Non-Exempt position

Why you should apply for this position today

This is an excellent opportunity to join a dedicated team focused on workforce development. You’ll play a vital role in supporting the COO and contributing to meaningful initiatives that impact the community.

Skills

• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive and confidential information with discretion
• Knowledge of workforce development programs and the non-profit sector is preferred
• Strong interpersonal skills with a collaborative mindset
• Proactive and self-starting attitude

Responsibilities

• Manage the COO’s calendar and schedule meetings, appointments, and events
• Prepare materials for meetings, including agendas and reports
• Coordinate travel arrangements for the COO
• Act as the primary contact between the COO and stakeholders
• Draft and edit correspondence and reports on behalf of the COO
• Assist in project management tasks and ensure deadlines are met
• Coordinate logistics for meetings and events
• Maintain databases and assist in data management
• Support the COO in preparing for Board meetings and take meeting minutes
• Provide general office support and assist with inquiries

Qualifications

• Bachelor’s degree or equivalent experience in administration, business, or a related field
• 3+ years of experience in an administrative role, preferably in a non-profit setting
• Strong organizational skills and ability to prioritize tasks
• Excellent communication skills with a professional demeanor
• Ability to handle confidential information with professionalism

Education Requirements

• Bachelor’s degree in Administration, Business, or a related field

Education Requirements Credential Category

• Bachelor’s Degree

Experience Requirements

• Minimum of 3 years in an administrative role, ideally in non-profit or workforce development

Why work in Bridgeport, CT

Bridgeport offers a rich cultural scene, with easy access to arts, history, and recreation. The city is known for its community spirit and provides a supportive atmosphere for professionals in the non-profit sector, making it an appealing place to live and work.