We are actively seeking an Administrative Assistant or ideally an Executive Assistant who has experience supporting a marketing department and its Executives. Ideal candidates will be familiar with the operating rhythm of a marketing team. The Executive Assistant will be supporting 2 SVPs and will be required to work 3 days a week onsite in Burbank, CA and 2 days can be remote. The Executive Assistant will play an integral role supporting two senior VPs by providing high-level administrative support for company leaders to ensure they can efficiently accomplish critical tasks and company initiatives. They organize executive communications to quickly access essential information without sorting through low-priority items. The Executive Assistant will establish working relationships with high-level executives and contribute to the organization's overall efficiency. Administrative Support: 30% of time • Act as the point of contact among executives, employees, clients, and other external partners to manage information flow promptly and accurately. • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the Executive's behalf • Submit VP(s) expense reports and keep track to ensure department expense reports are approved. • Maintain comprehensive and accurate records • Perform minor accounting duties • Answer phone calls in a polite and professional manner • Welcome visitors and identifying the purpose of their visit before directing them to the appropriate department • Place office supply orders for the department(s) as needed Coordinating: 30% of time • To keep projects on time and on budget, the Executive Assistant works on all levels with constant communication of shifting priorities and evolving schedules. The role requires knowledge of each team's inner workings. The Executive Assistant is a self-starter that takes the initiative to anticipate the department's needs. Organize travel and ensures T&E compliance • Facilitate new employee on-boarding protocols (ordering equipment, assisting with badge procurement, etc.) under the direction of the internal System Operations team • Work with VP on tracking schedules • Coordinate and support VP on international initiatives • Manage Photo production schedule and grids • Create PowerPoint white pages for large-scale projects Scheduling: 35% of time • Plan and arrange appointments for a wide variety of project-specific and team-related needs • This role requires strong written, verbal, and organizational skills • Confidentiality, and the ability to keep

Employment Type: Contractor

Salary: $27.00 Per Hour