Description

Our company is seeking a responsible, energetic, and creative Office/Personal Assistant to handle a variety of administrative tasks within our office environment. The ideal candidate will possess excellent oral and written communication skills, be adept at organizing their work using tools like Google Suite, demonstrate strong leadership qualities, and be a fast learner able to prioritize tasks efficiently. This role is perfect for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment.

Compensation and Benefits

• Competitive salary based on experience
• Health and wellness programs
• Opportunities for professional development
• Flexible work hours

Why you should apply for this position today

This role provides an exciting opportunity to contribute to a dynamic team while developing your organizational and leadership skills. If you meet the requirements and are looking for a challenging yet rewarding position, we would love to hear from you!

Skills

• Proven experience as a personal assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite
• Excellent communication skills, both written and verbal
• Exceptional attention to detail and accuracy
• Ability to multitask and adapt to changing priorities in a fast-paced environment
• Strong customer service orientation with a professional and approachable demeanor
• Knowledge of office management systems and procedures
• Ability to handle confidential information with discretion

Responsibilities

• Provide comprehensive administrative support to the executive team
• Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements
• Coordinate and organize meetings, conferences, and events as requested
• Prepare and edit correspondence, reports, presentations, and other documents
• Conduct research and compile data as needed
• Assist with personal tasks such as errands, reservations, and personal appointments
• Maintain confidentiality of sensitive information
• Enter contracts, referrals, and change orders into CRM software
• Manage financial entries and payments in CRM software
• Schedule and manage building inspections as requested
• Assist executives and project managers with job-related questions or requests
• Order office supplies as needed
• Prepare Contract Packages with necessary paperwork
• Renew insurance and licenses to keep them up to date
• Assist in obtaining necessary tax forms and manage unauthorized transactions

Qualifications

• Proven experience in administrative support or personal assistance
• Excellent organizational and multitasking abilities
• Strong communication skills both verbally and in writing
• Attention to detail and ability to maintain accuracy

Education Requirements

• High school diploma or equivalent required

Education Requirements Credential Category

• High School Diploma

Experience Requirements

• At least 2 years of relevant experience in an administrative or personal assistant role

Why work in Davie, FL

Davie, FL offers a warm climate and vibrant community life, making it an attractive location for both work and leisure. With diverse recreational activities, parks, and a friendly atmosphere, Davie provides an excellent environment for personal and professional growth.