Job Description
Description
Sullivan & Barros, LLP is seeking a highly organized and dependable Legal Operations Coordinator to ensure the firm’s daily administrative and matter-tracking functions operate smoothly. You will work closely with the Practice Manager/COO in a role that emphasizes steady, growing responsibility rather than a stepping-stone position. This non-attorney administrative role is vital for supporting the firm’s focus on DC zoning, real estate transactions and litigation, condominium/HOA law, and business law.
Company Culture and Environment
Sullivan & Barros, LLP prides itself on combining boutique service with big-firm experience. The firm values close, hands-on client engagement and fosters a supportive environment where initiative and follow-through are highly regarded.
Career Growth and Development Opportunities
This role offers significant exposure to firm leadership, providing opportunities for professional development and the ability to take on increased responsibilities as trust is built within the firm.
Detailed Benefits and Perks
- Year-end administrative bonus, typically around $1,000
- 100% employer-paid medical coverage
- 401(k) and HSA available
Compensation and Benefits
- Salary: \(60,000–\)72,000, commensurate with experience
Why you should apply for this position today
This role offers direct, hands-on exposure to the firm’s leadership and prioritizes practical skills over formal education. Join a firm that appreciates initiative and follow-through, where your contributions have a meaningful impact.
Skills
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proficiency in Microsoft Outlook, Word, Excel, and Teams (or similar applications)
- Ability to work independently and escalate issues appropriately
- Professional discretion in handling confidential information
Responsibilities
- Manage incoming mail, including sorting, scanning, routing, and tracking actions required
- Coordinate meetings for clients, attorneys, and staff, and assist with calendar management
- Maintain the firm’s active-matter tracking system and keep matter information current
- Prepare periodic reports on team progress and track outstanding assignments
- Assist with monthly pre-bill and invoice reviews, flagging inconsistencies
- Work on accounts receivable with the bookkeeper and Practice Manager/COO
- Oversee client account maintenance and operational administrative tasks
- Identify administrative bottlenecks and follow through on overdue items
Qualifications
- 2–4+ years of administrative, legal, billing, operations, or office-management experience
- Prior experience in a law firm or professional services setting is strongly preferred
- Familiarity with legal billing or practice management software, as well as legal terminology
Education Requirements
- No bachelor’s degree required
Education Requirements Credential Category
- Judgment, organization, and follow-through are considered more important than formal credentials
Experience Requirements
- Experience managing multiple recurring responsibilities and deadlines simultaneously
Why work in Washington, DC
Washington, DC is a vibrant city that offers rich history, a diverse cultural scene, and numerous opportunities for professional networking. The city is home to many influential organizations and provides a dynamic work environment that fosters growth and innovation.
Employment Type: Full-Time
Salary: $60000.00 - 72000.00 Per Year
Education Level: High school diploma or equivalent
Experience: Experience and background:
2–4+ years of administrative, legal, professional-services, billing, operations, or office-management experience.
Exceptional organizational skills and attention to detail, strong written and verbal communication, and the ability to manage multiple recurring responsibilities and deadlines simultaneously.
Strongly preferred: prior law-firm or professional-services experience, legal billing or practice-management software, A/R/bookkeeping coordination, matter/project status reporting, and familiarity with legal terminology and law-firm workflows.
Qualifications: Must-haves:
No bachelor's degree required. Judgment, organization, follow-through, professionalism, and comfort working with lawyers matter more than formal education.
Someone who notices when something hasn't been completed and follows through until it's resolved.
Strong follow-through, with the willingness to appropriately remind and follow up with attorneys and staff.
Professional discretion when handling confidential client, personnel, and financial information.
Proficiency with Microsoft Outlook, Word, Excel, and Teams (or comparable business applications) and the ability to work independently while recognizing when an issue should be escalated to the Practice Manager/COO.
Responsibilities: Key Responsibilities
Manage incoming mail, including opening, sorting, scanning, routing, and tracking items requiring action.
Coordinate client, attorney, staff, and internal team meetings, and assist with calendar management as assigned.
Maintain the firm's active-matter tracking system, working with attorneys and staff to keep matter information and status current.
Prepare periodic team progress and active-matter reports, and track outstanding assignments, administrative deadlines, and follow-up items for the Practice Manager/COO.
Assist with monthly pre-bill and invoice review, flagging apparent inconsistencies or items that require attorney review.
Work with the firm's bookkeeper and Practice Manager/COO on accounts receivable, including A/R reports, tracking outstanding balances, and coordinating collection follow-up.
Assist with client account and matter administrative maintenance, including opening and closing procedures, and maintain operational spreadsheets, reports, calendars, and internal tracking systems.
Coordinate routine vendor, supply, filing, records, and office administrative matters, and help identify administrative bottlenecks, missing information, and overdue items requiring management attention.