Description

The position involves managing incoming calls, scheduling appointments, recording accurate meeting minutes, and handling various forms of correspondence such as emails and memos. You will assist in generating reports, maintaining organized filing systems, updating office procedures, procuring office supplies, and keeping contact lists up to date. Additionally, you will arrange travel efficiently, process expense reports promptly, and provide courteous support to office visitors. This role allows for both full-time and part-time options, catering to diverse working preferences.

Company Culture and Environment

Anova Care fosters a collaborative and supportive work environment, encouraging teamwork and open communication. Our commitment to diversity ensures a rich cultural tapestry that enhances creativity and innovation in our operations.

Career Growth and Development Opportunities

We offer ample opportunities for professional development, including potential certification programs, to help you grow in your career while contributing to our mission.

Detailed Benefits and Perks

• Health, dental, and vision insurance with various plans/costs partially subsidized by us
• Paid vacation and sick/personal days
• Approximately 12 paid holidays per year
• One-time reimbursement to set up your home office
• Monthly reimbursement for internet or other home office expenses
• Monthly gym reimbursement applicable for gyms, online classes, etc.
• Basic Life & AD&D, Short-term and Long-term Disability Benefits fully paid by us
• Voluntary benefits including Pet, Home and Auto, Legal Insurance, and more
• Pre-tax Flex Spending, Dependent Care, and Transit accounts
• 401(k) with company match

Compensation and Benefits

The pay rate ranges from \(25.00 to \)40.00 hourly, offering competitive compensation for your skills and contributions.

Why you should apply for this position today

This is a unique opportunity to join a dynamic team at Anova Care, where your contributions will directly impact the efficiency of our office operations. With comprehensive benefits and a supportive work environment, this role is ideal for those seeking to make a meaningful contribution while developing professionally.

Skills

• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proficiency in handling correspondence and scheduling
• Ability to manage multiple tasks efficiently
• Familiarity with office software and filing systems
• Experience in customer service and support

Responsibilities

• Manage incoming calls and direct them appropriately
• Organize and schedule appointments efficiently
• Record accurate meeting minutes
• Handle various forms of correspondence, including emails and memos
• Assist in generating reports as needed
• Maintain organized filing systems
• Update and enforce office procedures
• Procure office supplies and research vendors
• Keep contact lists up to date
• Arrange travel arrangements efficiently
• Process and reconcile expense reports promptly
• Provide courteous support to office visitors

Qualifications

• Proven experience in administrative support or similar roles
• Strong background in managing schedules and office communications
• Ability to work independently and in a team environment
• Excellent problem-solving skills and adaptability

Education Requirements

• High school diploma or equivalent required
• Associate degree or higher preferred

Education Requirements Credential Category

• High school diploma or equivalent
• Associate degree or higher preferred

Experience Requirements

• 2+ years of experience in administrative or office support roles

Why work in Queens County, NY

Queens County offers a rich cultural diversity, vibrant community life, and proximity to New York City’s numerous attractions. With a strong sense of community and an array of dining, entertainment, and recreational options, it provides an excellent quality of life for both personal and professional growth.