Description

We are looking for a highly organized and detail-oriented Part-Time Administrative Assistant to join our dynamic team. In this role, you will be responsible for various administrative tasks, including QuickBooks invoicing, managing school bus transportation contracts, and providing general support to ensure smooth operations. The ideal candidate will have experience with QuickBooks, as well as familiarity with contracts for out-of-district and McKinney-Vento student transportation. This position offers the flexibility of being partially or fully remote.

Company Culture and Environment

Our team values collaboration and efficiency, creating a supportive environment where team members work closely together to streamline office processes and improve overall operational performance.

Career Growth and Development Opportunities

This role provides opportunities to expand your skills and take on new challenges within the company, promoting personal and professional growth.

Detailed Benefits and Perks

• Flexible work options, including remote work and adaptable hours
• Opportunities for career growth and skill development

Compensation and Benefits

• Competitive pay based on experience
• Flexible scheduling options

Why you should apply for this position today

If you’re looking for a part-time position that offers both flexibility and the chance to be a key part of an organized, growing team, we’d love to hear from you! This role allows for a meaningful impact within a supportive setting.

Skills

• Experience with QuickBooks
• Strong computer skills, including Microsoft Word, Outlook, and PowerPoint
• Excellent organizational skills
• Ability to manage multiple tasks effectively
• Strong time management skills

Responsibilities

• Create and send invoices to clients on a monthly basis or as needed
• Track payments and follow up on overdue invoices
• Maintain accurate records of invoicing and payments
• Initiate contact with school districts regarding potential contracts and bids
• Manage student and driver schedules to ensure proper shift coverage
• Respond to emails and phone calls, ensuring timely communication
• Schedule and coordinate meetings and appointments
• Prepare and maintain spreadsheets, reports, and other documents
• Assist in managing company files and records
• Provide assistance to team members as needed
• Help streamline office processes and contribute to improving overall efficiency
• Answer incoming calls and route them to the appropriate team member
• Maintain an organized calendar and assist with scheduling appointments
• Organize meetings, take accurate minutes, and distribute them accordingly
• Draft and send emails, memos, and letters as needed
• Contribute to company reports and maintain an organized filing system
• Develop and update office procedures to enhance workflow

Qualifications

• High school diploma or GED required; Associate’s degree or administrative training is a plus
• Prior experience as an Administrative Assistant or in a similar role
• Familiarity with office equipment such as printers and fax machines
• Strong organizational and time management skills

Education Requirements

• High school diploma or GED required
• Associate’s degree preferred but not required

Education Requirements Credential Category

• High School Diploma or GED
• Associate’s Degree in a related field preferred

Experience Requirements

• Prior experience as an Administrative Assistant or in a similar role
• Familiarity with QuickBooks and office equipment

Why work in Billerica, MA

Billerica offers a vibrant community with a mix of suburban comfort and proximity to Boston’s cultural, educational, and economic opportunities. The town is known for its family-friendly atmosphere, scenic parks, and a strong sense of community, making it an ideal place to live and work.