Description

We’re looking for a reliable and detail-oriented Part-Time Administrative Assistant to join our team! This position offers flexibility, with options for remote work. The ideal candidate will have experience in QuickBooks invoicing and administrative support, particularly with transportation contracts and scheduling. You will play a key role in supporting our team to ensure smooth operations and efficient financial management.

Company Culture and Environment

This role promotes a flexible work environment, allowing for remote work and a part-time schedule, fostering a balance between work responsibilities and personal life.

Career Growth and Development Opportunities

We look forward to welcoming a new team member who is ready to contribute to our success and grow with us! This indicates a supportive environment for professional development and advancement.

Detailed Benefits and Perks

• Flexible remote work options
• Part-time schedule flexibility

Compensation and Benefits

• Competitive compensation based on experience
• Flexible working hours

Why you should apply for this position today

This position offers a unique opportunity to be part of a dedicated team with a focus on efficient operations in a supportive work environment. You’ll contribute to the success of the company while enjoying the flexibility of remote work.

Skills

• Proficient in QuickBooks for invoicing and financial management
• Strong organizational skills
• Exceptional time management abilities
• Proficient in Microsoft Office (Word, Outlook, PowerPoint)
• Familiarity with standard office equipment (e.g., printers, fax machines)

Responsibilities

• Create and send invoices to clients using QuickBooks on a monthly basis or as needed
• Track payments and follow up on overdue invoices
• Maintain accurate records of all invoicing and payments
• Contact school districts regarding potential contracts and bids
• Manage student and driver schedules to ensure proper shift coverage
• Manage and respond to emails and phone calls in a timely manner
• Coordinate meetings, appointments, and other calendar events
• Prepare and maintain documents, reports, and spreadsheets
• Assist with managing company files and records
• Support team members with various administrative tasks as needed
• Answer incoming phone calls and direct them to the appropriate team member
• Organize meetings, take accurate minutes, and write correspondence such as emails, memos, and letters
• Contribute to company reports and maintain an organized filing system
• Help streamline office processes to improve overall efficiency

Qualifications

• High school diploma or GED required; associate degree or administrative training preferred
• Previous experience in an administrative role is ideal
• Strong computer skills and familiarity with standard office equipment

Education Requirements

• High school diploma or GED required
• Associate degree or administrative training preferred

Education Requirements Credential Category

• High School Diploma or GED required

Experience Requirements

• Previous experience in an administrative role is ideal

Why work in Billerica, MA

Billerica, MA offers a blend of suburban tranquility with easy access to the vibrant metropolitan areas nearby. The town provides a welcoming community atmosphere, along with various recreational opportunities and local amenities that enhance both personal and professional living.