Job Title: Accounting and Administrative Assistant - Remote/Hybrid

Company Overview: Our organization has been a leader in providing technical products and services since 1984, specializing in solutions tailored for banks, financial institutions, and commercial enterprises. We pride ourselves on our commitment to innovation and excellence, fostering a culture that values collaboration and inclusivity.

Job Overview: We are in search of a meticulous and proactive Accounting and Administrative Assistant who will become a vital part of our team. This hybrid role allows for a blend of in-office and remote work, offering essential support to our Accounting department while enhancing overall office operations. Ideal candidates will thrive in a team-oriented environment and demonstrate a dedication to producing high-quality results.

Key Responsibilities:

• Manage front office reception tasks, including welcoming visitors and overseeing administrative paperwork.
• Conduct purchasing and stocking of break room supplies to maintain a hospitable environment.
• Assist the HR department in organizing company events and activities.
• Process and manage outgoing mail and packages, ensuring timely delivery.
• Enter daily cash receipts into QuickBooks and prepare related deposits.
• Generate daily and monthly invoices for products and agreements while maintaining sales tax exemption certificates for active clients.
• Facilitate collection letters for discrepancies relating to sales tax and invoices.
• Conduct data entry for new customer accounts and maintain W-9 forms for Accounts Receivable and Payable functions.
• Review bill transactions in QuickBooks and ensure fidelity through quality control measures.
• Maintain organized electronic and physical filing systems for documentation.

Required Skills:

• Proficiency in QuickBooks, Microsoft Office Suite (Excel, Word, Outlook), and Adobe software.
• Strong organizational acumen and keen attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple priorities efficiently and effectively.
• Discretion and professionalism in handling confidential information.
• A solid work ethic and high level of business insight.

Qualifications:

• High school diploma or equivalent (GED) is required; an associate’s or bachelor’s degree in accounting, business administration, or a related field is preferred.
• A minimum of one year of experience in a comparable role, ideally within accounting or administrative contexts.
• Familiarity with basic accounting principles and office management best practices.

Career Growth Opportunities: We are dedicated to providing avenues for professional development, enabling our employees to enhance their skill sets and advance their careers within our organization.

Compensation and Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including medical, dental, life insurance, and 401(k).

If you are interested in contributing to a progressive organization committed to excellence, please submit your resume and cover letter detailing your qualifications and experience. We look forward to your application!