Job Overview: We are in search of a meticulous and highly organized Part-Time Administrative Assistant to become an integral part of our innovative team. This role is perfect for individuals with a background in QuickBooks invoicing, administrative support, and school transportation contracts. Enjoy the flexibility of working fully or partially remotely while contributing to our mission of operational excellence.

Key Responsibilities:

• Create and dispatch client invoices via QuickBooks, ensuring precision and promptness.
• Monitor payment status and proactively follow up on overdue invoices.
• Facilitate communications with school districts regarding prospective contracts and bids.
• Organize student and driver schedules to guarantee appropriate shift coverage.
• Respond promptly to emails and phone calls with professionalism.
• Coordinate meetings and appointments for team members efficiently.
• Prepare and manage spreadsheets, reports, and various documents.
• Assist in maintaining an orderly filing system while supporting the team in diverse administrative tasks.

Required Skills:

• Proficiency in QuickBooks and invoicing procedures.
• Exceptional organizational and time management abilities with a focus on task prioritization.
• Strong written and verbal communication skills, coupled with a professional demeanor.
• Familiarity with office equipment (printers, fax machines) and software tools (Microsoft Word, Outlook, PowerPoint).

Qualifications:

• High School diploma or GED is required; an Associate degree or formal administrative training is preferred.
• Relevant experience as an Administrative Assistant or in a similar administrative capacity.

Career Growth Opportunities: This position opens avenues for professional development in administrative support and financial management, empowering you to enhance your career trajectory within our esteemed organization.

Company Culture and Values: We pride ourselves on fostering a collaborative and detail-oriented environment where our team members are encouraged to excel and innovate in their roles. We emphasize professionalism and effective communication as core components of our company ethos.

Compensation and Benefits:

• Flexible work-from-home options available.
• Competitive compensation package with opportunities for career advancement.