Description

We’re looking for an experienced and highly organized Senior Executive Assistant to provide dedicated support to the CEO. This on-site role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment. You’ll play a key role in optimizing executive operations, managing schedules, streamlining communication, and ensuring the smooth day-to-day functioning of the office.

Company Culture and Environment

Our company fosters a dynamic and fast-paced work environment that values organization, adaptability, and professionalism. Team collaboration is essential, and we encourage proactive problem-solving at all levels.

Career Growth and Development Opportunities

This role provides opportunities to partner with the CEO on key initiatives and conduct research. You will be involved in special projects, allowing you to enhance your skills and grow professionally within the company.

Detailed Benefits and Perks

In addition to a competitive salary, we offer bonuses, equity options, and a supportive environment that encourages work-life balance with occasional remote work opportunities.

Compensation and Benefits

This is an on-site role in Santa Clara, CA, with compensation based on market data and experience, with a salary range of \(120,000 - \)162,000 per year. Additional compensation may include bonuses, equity, and benefits.

Why you should apply for this position today

If you’re a highly organized and adaptable professional who enjoys working in a fast-paced environment, we’d love to hear from you! This position allows you to make a significant impact directly supporting executive operations.

Skills

• Proficiency in Microsoft 365, Outlook, and expense reporting software
• Comfortable using communication tools like Slack and Zoom (including Zoom Rooms)
• Outstanding verbal and written communication skills
• Exceptional organizational and multitasking abilities
• Strong problem-solving skills with a proactive approach
• High level of professionalism, discretion, and integrity

Responsibilities

• Manage a complex executive calendar, ensuring efficient time allocation and seamless scheduling
• Coordinate meetings, resolve scheduling conflicts, and prepare necessary materials
• Organize detailed travel arrangements, itineraries, and logistics
• Monitor and manage the CEO’s email inbox, prioritizing critical messages
• Draft, review, and refine correspondence, ensuring clarity and professionalism
• Act as a key liaison for internal and external stakeholders
• Plan and organize meetings, ensuring agendas and materials are well-prepared
• Oversee logistics for both internal and external meetings, including off-site events
• Track and follow up on action items to ensure timely completion
• Assist in tracking budgets and managing financial reports
• Work with the finance team to reconcile and process expenses
• Oversee light office management tasks, including supply management and vendor coordination
• Serve as the on-site point of contact to ensure a smooth office environment
• Partner with the CEO on key initiatives, conducting research and preparing presentations
• Anticipate needs and proactively support executive priorities
• Drive special projects and ensure key deliverables are met

Qualifications

• 7-10 years of experience as an Executive Assistant, preferably supporting C-level executives
• Experience in office management is a plus
• Bachelor’s degree or equivalent experience required

Education Requirements

• Bachelor’s degree or equivalent experience required

Education Requirements Credential Category

• Bachelor’s degree

Experience Requirements

• 7-10 years of experience as an Executive Assistant, preferably supporting C-level executives

Why work in Santa Clara, CA

Santa Clara is a vibrant city in the heart of Silicon Valley, known for its innovation, diverse culture, and excellent quality of life. With a strong tech ecosystem and many opportunities for professional development, Santa Clara offers a dynamic environment for both personal and career growth.